Top AI Admin Tools for Your Daily Workflow

Updated in 2024

It’s no secret that artificial intelligence (AI) has changed and will continue to change the business landscape. From healthcare offices to content creation, every industry is impacted by the power of AI.

AI tools can be leveraged as helpful resources to handle menial and routine tasks so administrators can focus on more pressing matters. Let’s explore how administrative professionals can use AI to their advantage.

AI Tools for Daily Use

From setting meetings to sending emails, generating reports, and managing data, the tasks of an admin are never-ending. Consider the following tools if you need AI to support specific components of your daily workload.

To-Do List Management

Do you feel overwhelmed with your daily to-do list? When 2 p.m. rolls around, and you finally get to your tasks, it can be challenging to know what to prioritize.

AI tools like Dewey help admins manage their to-do lists by sending SMS text message reminders throughout the day. You can set reminders and “nudges” for open tasks that need to be completed. Notion is another strong AI-powered option to help keep busy admins and EAs productive and on track.

Scheduling

Whether you’re managing entire teams or a busy executive’s calendar, scheduling can be draining and stressful. AI virtual assistants like Clara can analyze calendars and find the best meeting times for everyone involved. EA Buddy is another great AI-powered scheduling tool.

For bigger teams or sales demos, Scheduler AI is proficient at managing large-scale meetings, discovery calls, and more. 

Meetings

If you spend significant time attending meetings and taking notes, your days will become much more open.

An AI tool like Rewatch can record, transcribe, and summarize meetings so all attendees can access the information afterward. Microsoft Teams can do this now too, and if your organization allows it, you're further covered with the power of the Microsoft AI assistant, Copilot.

Data Management

AI tools are designed to save you time and energy when analyzing data, creating reports, and sharing information within your organization. Today, AI tools can supercharge your spreadsheets to help you be more efficient and effective. If you work in Excel, integrating Copilot could be a gamechanger.

Other AI tools like Tableau can help to deliver critical data and insights into visual or numerical reports.

AI Writing Tools That Can Enhance Your Skills

Administrative professionals do a fair amount of writing — from emails to marketing copy, social media posts, meeting minutes, and more. If writing isn’t your strongest asset, AI can help. Here are some solid AI writing tools to improve your skills while saving time.

Jasper

Jasper is one of the most widely adopted AI writing tools. This is likely because of its functionality and ease of use with AI-generated templates, blog posts, email copy, and more. Jasper integrates into platforms via an API or as a browser extension. 

QuillBot

If you are tasked with summarizing documents, QuillBot could become your new best friend. QuillBot summarizes and paraphrases long and short-form content, offers translation functionality, provides synonyms, and much more. If you’re rewriting existing content and looking to improve readability and quality, QuillBot is a surefire tool to add to your arsenal. 

Rytr

Admin professionals can use Rytr for anything from social media posts and pitches to content briefs and ad copy. You can choose from 20 tones and styles to ensure the organization’s branding and messaging are accurately represented. 

Looking for other options? Give Claude, Scribe, Google Gemini, or ChatGPT a try, if you haven't already. Tools you might already be using, such as Grammarly, Canva, and even LinkedIn, have AI integrated now, too.

Learn to Leverage AI to Propel Your Career Forward

New technology is not the enemy. In fact, adopting AI tools shows you know how adapt to change and stay ahead of the curve. 

Want more information on AI and new tech trends? Explore ASAP's training resources so you can grow your skill set and gain confidence as an administrative professional.